PROPERTY MANAGEMENT

HouseRep Tokyo provides professional property management services to owners which are considering to invest. Your properties with HouseRep Tokyo will be efficiently managed at each leasing process stage. Adding value to your property benefits the market as a whole and we work hard to connect with stable tenants, long-term agreements and settling any possible problem.

Consultation

We start by discussing about your property.

Partnering with a reliable and effective Property Manager is the key to successful property ownership. HouseRep Tokyo understands the importance of maximizing the owner’s profit and protecting your interests.

Appraisal

Deciding the appropriate rent for your property.

HouseRep Tokyo has housed over hundreds of tenants, from both within Japan and around the world. We will conduct a comprehensive market appraisal and propose the appropriate rental value for your property.
Your property may benefit from renovations or improvements to maximize its rental potential. If you have interest, we will make proposals and organize quotations. After you decide to proceed we will arrange contractors for the improvements.

Marketing

Marketing your property through various channels.

In addition to our own website, HouseRep Tokyo markets your property in a variety of ways including our existing resident database in Tokyo and on property portals including some of the biggest real estate websites in Japan. We are also continually developing our website, improving its performance in SEO and search rankings.
We also assist many multi-national and Japanese firms with their corporate housing programs. We have many clients we are able to introduce to your property.
HouseRep Tokyo is a licensed Japanese Real Estate agency. We use all the Japanese inter-broker marketing channels including REINS and Athome. We also ensure your property is presented in the best possible way on all the major Japanese real-estate search engines.

Viewings

Show your property to potential tenants.

We will arrange property viewings, ensuring that your property is presented in the best possible way to prospective tenants. Vacant properties require attention and we make sure to take care of the property in good condition.

Negotiation and Screening

Negotiate the best deal possible.

We strive to achieve the best possible outcome for you. We know that it is important to achieve high profit while taking the least amount of tenant related risk.
To reduce the owner’s risk, we make sure that the tenancy agreement is structured in the owner’s interest, conduct a rigorous check on potential tenants and their employers and apply to rental guarantee companies if necessary.
We help advise you to choose the right tenant to avoid any risks.

Contract Conclusion

Prepare and conclude the tenancy agreement.

HouseRep Tokyo will prepare the tenancy agreement contract based on the agreed terms between both parties. As a licensed real estate broker we conduct legal mandatory duties including the explanation of Important Facts. We also create invoices on behalf of the owner for the initial payment such as rent and security deposits.

Tenant Support

We take care of the tenants.

As your property manager we conduct a pre-tenancy inspection of the property.
We do simple cleaning and fixing, for example we replace broken light bulbs, etc. and arrange for any required repair work.
We arrange for internet, cable television and other utility application.
We are present on the move in day with the tenant to verify the current property condition (damage check), followed by the key handover and explanation of the property facility use.
During the tenancy, we will handle any property related complaints from the tenant such as damage or faults. We understand that there is significant benefit to a long-term relationship and we strive to maintain an ongoing relationship with the tenants to make sure that they are happy and that every expectation they have of the property is fulfilled within the terms of the tenancy agreement.

Representation

Represent the owner’s interest in all matters related to the property.

As your property manager we take responsibility to react to any issues related to your property such as late or unpaid rent collection, the invoicing of parties for repair fees and public utility fees which should be borne by the tenant, management of the property’s spare keys and to make sure the contractors conduct the necessary repair work or maintenance as requested.

Reporting

Periodic financial reporting to the owner.

We prepare financial report to maximize the cash flow and make sure owners have updates on their property. We will also provide additional information if something is effecting the market or the value of your property.
Tax documentation, end-of-year financial reports and any information required for legal purposes will also be provided.

Cancellation

When the tenant vacates the property after the cancellation, we restore the property to its original condition.

We handle various cancellation related matters such as move-out inspection. At the move-out inspection, we collect the returned keys and confirm the property conditions and areas that require restoration or repair work.
We calculate Deposit Return. It is necessary to estimate the costs of repairs and restoration and negotiate with the tenant to agree on the deposit amount.
Organize repairs and restoration work. Once the property is vacant we will arrange contractors to do any repairs and restoration work required to return the property to its original condition.
The above cycle will start again to welcome a new tenant.